At TECNOLOGÍA LS, S. DE R.L. DE C.V. (hereinafter “LEGAL SHELF”), we are committed to the quality and security of our processes for protecting our Users’ Personal Data, as defined below. We seek to provide certainty and confidence regarding the lawful processing of data collected under this instrument, issued in compliance with the Federal Law on the Protection of Personal Data Held by Private Parties (the “Law”), its Regulations and the Privacy Notice Guidelines (together, the “Applicable Legislation”).
Under Article 15 of the Law, LEGAL SHELF provides the following information:
I. NAME AND ADDRESS OF THE DATA CONTROLLER
LEGAL SHELF is located at Insurgentes Sur 1425, Floor 8, Colonia Insurgentes Mixcoac, Delegación Benito Juárez, Mexico City, postal code 03920, telephone +52 (55) 7822-9395, and acts as Data Controller under the Applicable Legislation.
II. DEFINITIONS
For the purposes of interpreting this Notice, the following terms mean:
Personal Data: Any information concerning an identified or identifiable individual.
Sensitive Personal Data: Personal data affecting the most private sphere of its subject, or whose improper use could give rise to discrimination or serious risk. This includes information revealing racial or ethnic origin, present or future health status, genetic information, religious, philosophical or moral beliefs, trade union membership, political opinions or sexual preference.
Data Subject: The individual to whom the personal data relates.
User: The Data Subject who uses LEGAL SHELF’s services.
Processing: The collection, use, disclosure or storage of personal data by any means. Use includes accessing, handling, using, transferring or disposing of personal data.
ARCO Rights: The rights of access, rectification, cancellation and objection.
Blocking: Identifying and retaining personal data after the purpose for which it was collected has been fulfilled, solely to determine possible liabilities arising from its processing, until the applicable statutory or contractual limitation period ends. During this period, Personal Data may not be processed; afterward, it will be canceled in the relevant database.
Cancellation: Cancellation gives rise to a blocking period, after which the data is deleted. During that period, the controller may retain the data only for liabilities arising from processing.
Indexing: The process by which LEGAL SHELF, acting on the Institution/Company’s instructions, organizes, reviews, digitizes and stores legal documents, including incorporation deeds, meeting minutes and powers of attorney. These may contain Users’ or the Institution/Company’s Personal Data, and are processed to support access and analysis for decisions within the contracting Institution/Company’s activities.
Institution/Company: The individual or legal entity contracting LEGAL SHELF’s services, acting as controller for the Personal Data processed by LEGAL SHELF under its instructions.
III. PERSONAL DATA COLLECTED FROM THE DATA SUBJECT
As a User of our Services, you will be asked for the following Personal Data:
Identification data: (i) name; (ii) position or role within the relevant Institution/Company.
Contact data: (i) office or mobile telephone number; and (ii) email address.
LEGAL SHELF informs you that it will not collect Personal Data classified as Sensitive under the Applicable Legislation.
IV. PURPOSES OF PROCESSING
LEGAL SHELF will process your Personal Data for the following purposes:
Registering your User account to access LEGAL SHELF’s digital platform.
Confirming your identity as a User of LEGAL SHELF’s services.
Providing User access to the legal information of the Institution/Company contracting LEGAL SHELF’s services, available to view from electronic devices, twenty-four hours a day, 365 days a year, efficiently and securely, subject to platform maintenance or update periods.
Monitoring the quality of LEGAL SHELF’s services through the email address you provide, to receive comments and suggestions for improving the service, particularly regarding (i) platform operation, (ii) application operation or (iii) other related aspects (the “Comments and Suggestions”).
V. TRANSFER OF PERSONAL DATA
Your Personal Data is processed only by LEGAL SHELF personnel for the PURPOSES of this Privacy Notice. It is not transferred to third parties outside LEGAL SHELF, except as provided in the Applicable Legislation or to comply with legal obligations ordered by competent authorities.
VI. DURATION OF DATA PROCESSING
Data provided under this Notice will be processed only while its PURPOSES remain in effect, beginning on the date the Data Subject provides the data directly under this instrument.
Once the processing Purposes and contractual obligations to the Institution/Company have been fulfilled, Personal Data will be blocked for twelve months beginning on the day after the last day it was processed. At the end of the blocking period, the data will be deleted from our physical and electronic databases.
VII. EXERCISING ARCO RIGHTS
To exercise rights of Access, Rectification, Cancellation or Objection, revoke consent, or limit the use and disclosure of your information, submit a written request to LEGAL SHELF’s Privacy Department at our address, Monday to Friday from 9:00 a.m. to 6:00 p.m., or email: soporte@legalshelf.mx
This Privacy Notice may be modified, changed or updated. We undertake to inform you through one of the following means:
(i) Our website: Legal Shelf
(ii) Notification to your email address and within the application.
(iii) Questions about this Privacy Notice may be directed to:
(iv) The electronic address: soporte@legalshelf.mx
(v) Postal correspondence addressed to the Privacy Department.
(vi) Telephone +52 (55) 7822-9395.
This Privacy Notice is also available at our address and in the Privacy notice section of our website.
VIII. CONSENT
For the purposes of this Notice, Users’ consent to processing their data is obtained as follows:
Tacitly: under Article 13 of the Law’s Regulations, tacit consent is generally valid for processing data when the User voluntarily provides it to create a username and password for LEGAL SHELF’s digital platform.
Notwithstanding the above, Users have five business days to communicate their refusal to have their data processed under this Notice, using the means set out herein.