Digitization and business sustainability after the pandemic
The driving force behind digitization
The pandemic accelerated the need for innovation, particularly in economic and commercial activity. Technology became a key part of business survival and avoiding a widening gap.
According to the ECOVID-IE study, an estimated 85% of 1,873,564 companies in the country reported some impact from the pandemic. Falling revenue was the main impact reported by 74% of companies; 50% reported lower demand and 29% reported shortages of supplies and products.1
Socially and personally, much of daily life moved into the virtual world. The pandemic accelerated technological innovation. Structural social change is uneven: institutions accustomed to traditional ways of working, established administrative procedures and predefined control roles face a new reality that calls for different rules and management mechanisms. Those rules and mechanisms must adapt to the change.
Benefits of document digitization
More than two years have passed since COVID-19 brought the world to a halt. Despite continuing uncertainty, one point is clear: the world will not return to its previous state. One of the strongest calls to action has been the need for digital documents and processes to manage them.
The pandemic was a wake-up call for companies that recognized the inevitability of adopting digital tools and digitizing business processes.
Companies operating in Mexico need a comprehensive, secure service for creating and maintaining a central digital library available around the clock. It should standardize document administration and Mexican business compliance for each document type, whether an existing paper document to digitize or a new digital document with an advanced electronic signature. Quality metadata should support efficient, reliable retrieval, as in Legal Shelf.
Accessibility, efficiency, security and sustainability are among the benefits document digitization can offer a company. If you have not started digitizing your records, now is the time. In the post-pandemic era, digitization is a vital tool for adapting to a new business environment.
Document digitization supports business efficiency, security and sustainability:
- Greater efficiency: employees can access information quickly and work more effectively, increasing productivity and reducing time spent on administrative tasks.
- Greater security: digital documents can be protected with passwords and access permissions. They can also be backed up and recovered after loss or damage, helping protect important information and maintain business continuity.
- Greater sustainability: digitization reduces paper use and the carbon footprint associated with producing and transporting printed documents, supporting sustainability and corporate social responsibility goals.
- Better access and collaboration: digital documents can be available from different locations, helping employees collaborate and make decisions.
- Lower costs: digitization can reduce printing and storage costs, supporting business profitability and efficiency.
Document digitization is an important tool for improving efficiency, security and sustainability, with benefits for organizations of different kinds.
References:
1° https://repositorio.cepal.org/bitstream/handle/11362/45938/4/S2000550_es.pdf
2° https://azure.microsoft.com/es-mx/overview/what-is-cloud-computing/#benefits