A SAT audit or expired quality certification can interrupt your exports.

The most important and highest-risk documents for manufacturing operations.

Land-use license2028-07Current

IATF 16949 certificationexpires in 40 daysExpiring soon

Annual IMMEX report2027-05Current

Fictional data. Illustrative document map.

Where the risk lies

AUDIT

Import and export customs declarations and invoices

Key evidence in SAT audits.

Foreign trade

CLIENT

Quality certifications (ISO 9001, IATF 16949)

Required by customers to purchase your products.

Production

OPERATIONS

Operating and land-use licenses

Expiry can stop plant operations.

Plant

VALIDITY

Certificates of origin

Required to apply free-trade agreements.

Foreign trade

11 critical documents, grouped by the risk they address

Alongside the corporate foundation every company needs in order: incorporation deed and bylaws, corporate books and notarial powers of attorney.

Fictional data. Illustrative document map.

Operations and Foreign Trade

Import/Export Customs Declarations and InvoicesKey evidence for SAT audits.
Certificates of OriginFor applying free-trade agreements.
Contract Manufacturing or Supply AgreementsLong-term agreements with global customers and suppliers.
Purchase Orders and Firm OrdersDocuments supporting production.

Real Estate and Asset Management

Property Titles or Lease AgreementsFor land or industrial buildings.
Finance Lease AgreementsCommonly used for heavy machinery.
Operating and Land-Use LicensesMandatory municipal permits.

Compliance and Regulation

Mexican Official Standards (NOM)Certificates of product technical compliance.
Quality Certifications (ISO 9001, IATF 16949)Manuals, procedures and internal audit records.
COFEPRIS or Environmental PermitsFor companies working with chemicals, food or hazardous waste.
Collective Bargaining AgreementsUnion management and employee records.

Which records must an IMMEX manufacturing company keep up to date?

Import and export customs declarations and invoices, central to SAT foreign-trade audits; certificates of origin for applying free-trade agreements; and the annual IMMEX report, filed no later than May, without which the Ministry of Economy cancels the program.